Version 1.0 — Effective 1 November 2025
1. Introduction
Akashi Digital Limited (trading as “TomNext”) (“we,” “our,” “us”) respects your privacy and is committed to protecting your personal data.
This Website Privacy Policy explains how we collect, use, and safeguard your information in compliance with data protection laws. This applies to our public website. A separate Application Privacy Policy applies to our web-based application.
2. Contact Information
Data Controller: Akashi Digital Limited
Registered Address: 167–169 Great Portland Street, Fifth Floor, London W1W 5PF, United Kingdom
Business Address: 1 Fore St Ave, London EC2Y 9DT, United Kingdom
Email: info@tomnext.co
3. What is Personal Data?
Personal data refers to any information relating to an identified or identifiable individual, including names, contact details, identification numbers, electronic location data, and other online identifiers.
4. The Data We Collect
Identity Data: First name, last name, title.
Contact Data: Email address, telephone numbers.
Technical Data: IP address, browser type and version, time zone, browser plug-in types, operating system, platform, and other device technology.
Usage Data: Information on your usage of our website, products, and services.
Marketing and Communications Data: Preferences for receiving marketing and communications.
5. How We Collect Your Personal Data
Direct Interactions: Forms, email, phone, or other communications.
Automated Interactions: Collection of Technical Data as you interact with our website.
User Submissions: When you upload documents or data for AI processing.
6. How We Use Your Personal Data
Consent: Where you sign up for newsletters or marketing communications.
Legitimate Interests: To improve our website, prevent fraud, and manage our operations.
Legal Obligation: To comply with record-keeping and regulatory requirements.
7. Disclosures of Your Personal Data
Service Providers: Cloud hosting providers.
Professional Advisers: Lawyers, bankers, auditors, insurers.
Regulatory Authorities: HMRC, regulators, and supervisory authorities when required.
8. International Transfers
We primarily store and process your data within the UK and EEA. Our services are hosted using a third-party cloud hosting provider, which may store or process data outside these regions. Please contact us for further information on data transfer safeguards.
9. Data Security
We implement robust security measures to protect your data. Access to your data is restricted to authorised personnel and third parties bound by confidentiality.
10. Data Retention
We retain your personal data only as long as necessary for the purposes collected or as legally required.
11. Your Legal Rights
• Request access to your personal data
• Request correction of your personal data
• Request erasure of your personal data
• Object to processing based on legitimate interests
• Request restriction of processing
• Request transfer of your personal data
• Withdraw consent at any time (where consent was the basis of processing)
12. Complaints
You have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
www.ico.org.uk — Tel: +44 303 123 1113. We encourage you to contact us first.
13. Non-Personal and Aggregated Data
We may collect aggregated statistics about website usage. We may share or publish aggregated and de-identified data for research, performance reporting, or marketing purposes.
14. Changes to This Policy
We may update this policy periodically. Updates will be posted on our website. Please review regularly for changes.
